Getting Started

What is Workspace Sync?

Workspace Sync turns your Google Workspace directory into an always up-to-date contact list on every employee's phone. Companies on Google Workspace already have a structured employee directory in their admin console — but that data doesn't automatically appear in the Contacts app on people's phones. Employees end up adding colleagues by hand, screenshotting org charts, or asking around for numbers, and the information is often out of date. With Workspace Sync, an admin connects the company's Google Workspace once (using a read-only service account). After that, every employee installs the mobile app, signs in with their work Google account, and sees the latest directory — names, photos, phone numbers, job titles and departments — kept current automatically. Who it's for Organizations running Google Workspace, typically from ~10 to ~500 employees: distributed and remote teams, field-heavy roles (sales, healthcare, services), and growing agencies or professional-services firms where people join, leave and change roles often. What you get - A shared company directory on iOS and Android - One-tap call, SMS or WhatsApp to any colleague - Admin control over who appears and which fields are shared - Automatic syncing, so the directory stays current as your team changes Free for up to 10 active users, then 1 EUR per active user per month.

How Workspace Sync works

Workspace Sync connects to your Google Workspace, lets you choose what's shared, and delivers the directory to your team's phones. Three steps: 1. Connect Google Workspace (admin, one time) An admin links the company's Google Workspace using a read-only service account. Workspace Sync can only read the directory — it can't change anything in your Google Workspace. See Connecting Google Workspace for the full setup. 2. Choose who and what is visible (admin) In the admin dashboard you control: - Which contacts appear (enable/disable individual people) - Which fields are shared with the app (e.g. hide home addresses) Changes take effect on the next sync. 3. Your team installs the app Employees download the Workspace Sync app on iOS or Android and sign in with their work Google account. They immediately see your directory and can call, message, or WhatsApp anyone with one tap. Staying up to date Workspace Sync re-syncs from Google Workspace automatically every 6 hours, and an admin can trigger a manual sync any time. When someone leaves your Google Workspace, they drop off everyone's phones on the next sync.

Quick start for admins

This is the fastest path to a working directory. Each step links to a detailed guide. 1. Connect your Google Workspace. Create a read-only service account and add the credentials in Workspace Sync, then run your first sync. → See Connecting Google Workspace. 2. Review who is visible. Open Contacts and disable anyone who shouldn't appear in the app (e.g. shared mailboxes, external accounts). → Enable & disable contacts. 3. Review which fields are shared. Under Field Configuration, turn off any fields you don't want on employees' phones. → Choose which fields are shared. 4. Invite your team. Ask employees to install the app and sign in with their work Google account. → The Mobile App. 5. Check your plan. Up to 10 active users is free. Beyond that, add a payment method when prompted. → Billing & Plans. That's it — once connected, the directory keeps itself up to date.

Quick start for employees

Your company uses Workspace Sync to share an up-to-date team directory on your phone. Getting started takes a minute. 1. Install the app. Download Workspace Sync from the App Store (iOS) or Google Play (Android). → Install the app. 2. Sign in. Open the app and sign in with your work Google account (the same one you use for email). 3. Find colleagues. Browse or search the directory by name, role or department. 4. Reach them with one tap. Open a contact and choose Call, Message, or WhatsApp. The directory updates automatically, so you'll always have the latest contacts — no manual adding needed. If you can't see a colleague, your admin may not have enabled them yet.